Event plans

Event plans handbook

Use this page to start an event plan, open it later, and understand the editor. Drawing objects, zones, routes, and labels is a separate lesson: Event objects, areas, and routes. An event plan is a site layout. It is not the official road-sign catalog. When you need this Use an Event Plan for the venue itself: tents, fencing, visitor flows, emergency exits, camping, parking. Use a Traffic Plan when you need the traffic-sign catalog, detours, materials lists, or post orders. Many events need both: event plan for the field, traffic plan for the approach roads. You do not need this page if you only place road signs. Start with Your first plans instead. Access and cost Event plans are not billed in credits. Your workspace still has to allow them. On Plans, the tabs are Traffic plans and Event plans. If Event plans are off for this workspace, Event plans is grayed out. The line under the tabs is the access message. In your personal workspace it reads Not enabled for Personal. In an organization it uses that workspace name, for example Not enabled for Acme Events. That is a workspace gate, not a billing limit. Workspace unavailable. You cannot create an event plan here until an administrator enables it. Email customer@traffic-chart.com if the wrong workspace is blocked. If you never see the Event plans tab at all, this account does not include event plans. A new plan is created in the workspace you are in now. Check Switch workspace first. Personal is your own library. An organization workspace is the shared one. Create an event plan From Home: Create event plan form — Event Name, Location, Start, End, Start event planning 1. Under What would you like to create?, choose Event Plan (Organize venues and event layouts.). 2. The form title is Create Event Plan. 3. Enter Event Name (placeholder Enter the name of your event). 4. Enter Location (placeholder City, venue or address). 5. Set Start * and End *. Each side is two controls: Select date (calendar) and hh:mm (clock). Aria names: Select start date, Select start time, Select end date, Select end time. Missing time: Enter a start time. / Complete the start date with a time. (or the end equivalents). The end must be after the start: End date must be after the start date. 6. Click Start event planning. From the library: 1. Open Plans. 2. Open Event plans. 3. Click New Event Plan. 4. Fill the same form. The editor opens full-screen. Wait until the map is ready. Do not place objects during the loading screen. Event plan editor with a painted map, Objects, and Request item (24h) Find a plan later Plans → Event plans is the library. Personal title: My event plans. Subtitle: Create and manage your event layout plans. Organization title is the organization name plus event plans, for example Acme Events event plans. Organization subtitle: Event plans shared with everyone who has access to this workspace. Search with Search. Placeholder: Search event plans or folders. Empty search: No event plans or folders match your search. Empty folder: No event plans or folders here yet. First-time empty copy: No event plans yet. Create your first one! Table columns: Name, Updated, Event Date, Actions. Open a row with Open. The plan menu (Actions for that plan) also has Copy link, Move to folder, Duplicate, and Delete. Deleting asks Are you sure you want to delete this event plan? That is permanent. Use New folder to group work. Personal libraries use Folders. Organization libraries use Shared folders. Folder actions include Rename, Move folder, and delete (the folder must be empty). Go up one level returns to the parent. Full library: Folders and the library. Every event library control, dialog, and message: Find and organize event plans. Sending a plan as a link: Share an event plan. A plan that is under municipal review cannot move from Personal into an organization. The move dialog title is Under review — move unavailable. Copy is still allowed. See Review for organizers. The event editor Event plan map with camping, crowd, pedestrian and vehicle routes The clip below opens Objects, then Areas (Polygon, Rectangle, Circle, and the area types), then Lines & Routes. Open Objects, Areas, then Lines & Routes Header: event name, Start and End as separate date and time fields, Location, then Auto-save or Save, then Export. Filled date buttons read Change start date / Change end date with the current value; times read Change start time / Change end time. Save reads Saving... while it works. Success toast: Event plan saved. Failure: Failed to save event plan. If Auto-save is on, wait until it shows Auto-save: saved before you close the tab. Other Auto-save states: Auto-save is disabled, Auto-save: saving, Auto-save: unsaved changes. Export is a header button. It is not a sidebar module. Full PDF path: Export an event plan. Title, dates, and location The header holds the three facts every printed page and shared link shows: the event's name, its dates, and where it is. Event editor header with the plan name, Start and End dates and times, and the location - Name. Click the name to rename the plan. A plan without a name shows Untitled Event Plan. - Start and End. Each is a date and a time, the same controls as on Create Event Plan. The end must be after the start: End date must be after the start date. Every date and time message: Title, dates, Paid, and Auto-save. - Location. Click it to change it (placeholder Location...). Without one, the header shows No location. It is a label for the plan. Changing it does not move the map. Auto-save stores all three. On a locked plan they cannot change: This event plan is locked and cannot be edited. Visitors on a shared link and read-only viewers see them but cannot edit them. Five modules — and what is not a module The right-hand strip has five modules when you are signed in: 1. Objects 2. Areas 3. Lines & Routes 4. Legend 5. Comments There is no Texts tab. Labels go on the map with Add text (the Aa control on the left). Layers can still list Texts after you place them. That list is not a drawing module. Legend is the PDF key. Edit it here, then check Legend on export. Event plan legend. Comments is municipal Review status. It is not a sticky-note pad. You do not start the first review yourself. Until the municipality starts a session, Comments may show Ready to submit? and tell you to use the municipality procedure, with Copy shareable link and Export plan. Comments and review status. Each drawing module also has a Details tab. Select something on the map, then open Details. How to place objects, zones, routes, and text: Event objects, areas, and routes. A repeating fence or toilet run is Place a row of event objects (Place objects along a line). At the bottom of Objects only: Request item (24h). Use it when the catalog is missing a type. Request a missing item. The strip also has Help, Report bug, and Collapse. Select map on the left is the event basemap and overlays (NDW Signs, Fire hydrants (BGT), TopoRD (Netherlands only)). Place objects along a line sits with those map tools. Layers lists Event Objects, Event Areas, Lines & Routes, Object rows, and Texts. Empty: No items in this layer. Lock entire layer / Unlock entire layer stops accidental edits. Event map layers. Inspect a plan you cannot edit Guests on a share link and municipal reviewers can click anything on an event plan to read its details. Click an object, route, line, or area and Details opens with its dimensions and settings, for example Surface area for an area. Nothing can be changed there. The fields are grayed out, and there are no delete or placement controls. Before you click, Details says Click an object, route, line or area on the map to inspect its dimensions and settings. A visitor without an account has clicked a Camping area on a shared event plan; Details shows its size read-only On a plan locked for review, Details shows This plan is locked for review, so these properties cannot be changed. above the fields. Locks If the plan is under review, drawing modules are disabled. The tooltip is This event plan is locked and cannot be edited. Header save can read Plan is locked while under review. If the plan is approved, the header can say This plan is locked because it has been approved. In-app Approved is not a legal permit by itself. Recorded routes and roadwork Use Import GPX in the left map tools to bring a recorded walking or cycling route into your event plan. The imported route can be edited under Lines & Routes. Import a GPX route into an event plan. Dutch event plans also have MELVIN in the header. Set both event dates and times, then turn it on to check roadwork near the site and approach routes. Event map layers. Visitors on a shared plan can use Export to download a PDF and choose whether it includes the saved legend, without changing the original plan. Share an event plan. What good looks like - You created the plan in the intended workspace (Personal or Acme Events). - Event Name, Location, and dates match the real event. - You waited for the map before placing anything. - Site kit is on Objects. Repeating runs use Place objects along a line. Zones are on Areas. Paths are on Lines & Routes. Labels are Add text. Legend lists what should print. - At least one event object sits on the real site if a municipality will review in the app. - Save or Auto-save: saved has finished. If something blocks you Situation Where to go Event plans says Not enabled for Personal. (or Not enabled for Acme Events. ) Workspace unavailable . Ask an administrator, or email customer@traffic-chart.com . Event plans are not billed in credits. Cannot find Texts next to Objects Expected. Use Add text on the map. Comments looks like review, not notes Expected. See Review for organizers . Plan will not edit I can’t open or edit a plan Plan missing from the list My plan does not appear in the list Need a PDF Export an event plan Related articles - Event objects, areas, and routes - Place a row of event objects - Event plan legend - Event map layers - Export an event plan - Workspace unavailable - Your first plans - Review for organizers - Welcome — how Traffic Chart works

Find and organize event plans

The event plans library is where every event plan in your workspace lives. Use it to find a plan, keep plans in folders, copy a plan for next year, and share a link. The event plans library with a folder and event plans, the search field, and New folder When you need this Use it when you have more than a handful of events, or when several people in an organization work on the same plans. Skip it while you only have one plan open. The editor is enough for that. Open the library Open Plans, then the Event plans tab. Each workspace has its own library, so check Switch workspace first: Personal is your own, an organization workspace is shared with everyone in it. If the tab says Not enabled for Personal. (or the organization name), event plans are not switched on for that workspace: Workspace unavailable or not enabled. While it loads: Loading event plans…. If it fails: The event plan library could not be loaded. Refresh the page. Find a plan Type in Search (Search event plans or folders). Matches from every folder appear under Search results. Nothing found: No event plans or folders match your search. The table columns are Name, Updated, Event Date, and Actions. Click Open on a row to open the plan in the editor. An empty folder says No event plans or folders here yet. A brand-new library says No event plans yet. Create your first one! Start one with New Event Plan: Event plans handbook. The plan menu Next to Open, each row has a menu (Actions for the plan name): Actions menu on an event plan row: Copy link, Move to folder, Duplicate, Move to organization, Delete Action What it does Copy link Copies the plan's link: Link copied . How the link behaves: Share an event plan Move to folder Opens Move event plan : Choose a folder for the plan, then Move . Success: Event plan moved Duplicate Makes a full copy in the same place: Event plan duplicated . Use it to start next year's edition from this one Move to organization Personal library only, and only if you belong to an organization: moves the plan into that organization's workspace. Move, copy, and assign an editor Delete Asks Are you sure you want to delete this event plan? Success: Event plan deleted . This is permanent If an action fails, the toast says so: Failed to duplicate event plan, Failed to delete event plan, The event plan could not be moved., or The link could not be copied. Folders The trail at the top starts at All, then Folders in a Personal library or Shared folders in an organization, which everyone in the workspace sees. Plans that are not in a folder sit under No folder. Create a folder 1. Click New folder. 2. In Create folder, type a Folder name, for example Summer festivals. 3. Pick its Location if it belongs inside another folder, then Save. Success: Folder created. Work with a folder. Open a folder by clicking it. The trail at the top (Event plan folders) shows where you are, and Go up one level takes you back. The folder's own menu has: - Rename: opens Rename folder. Success: Folder renamed. - Move folder: opens Move folder, for example Choose a new location for "Summer festivals". Success: Folder moved. - Delete: asks, for example, Delete "Summer festivals"? A folder must be empty before it can be deleted. Success: Folder deleted. A folder that still holds plans cannot be deleted: The folder could not be deleted. Move its contents first. If saving a folder fails: The folder could not be saved. Move a plan between workspaces Moving a plan from Personal into an organization, or copying it there, works the same way as for traffic plans: Move, copy, and assign an editor. A plan under municipal review cannot move out of Personal, but Copy still works. What good looks like - One folder per recurring event or per client, for example Summer festivals. - Plan names say the event and the year, so search finds them. - Last year's plan is duplicated, not edited, when the next edition starts. If something blocks you Situation What to try No Event plans tab, or Not enabled for Personal. Workspace unavailable or not enabled A plan is missing Check the workspace in Switch workspace , then search: My plan does not appear in the list The folder could not be deleted. Move its contents first. Move or delete the plans inside, then delete the folder The event plan library could not be loaded. Refresh. If it keeps failing: Contact support Related articles - Event plans handbook - Share an event plan - Folders, search, and the plans library - Move, copy, and assign an editor

Share an event plan

Send an event plan as a link, so stewards, suppliers, or the municipality can look at the site plan in their browser without an account. A visitor without an account on a shared event plan: the map, the plan's name and dates, and read-only Details for an area they clicked When you need this Use it when people need to find their way around the site or check a layout, and a PDF would go out of date. Send a PDF instead when someone asks for a file to print or archive: Export an event plan. Copy the link 1. Open Plans, then the Event plans tab. 2. Open the menu on the plan's row (Actions for the plan name). 3. Click Copy link. The toast says Link copied. 4. Paste it into your email or chat. If copying fails: The link could not be copied. Copy the address from your browser bar instead while the plan is open. It has the form https://app.traffic-chart.com/event-plans/ followed by the plan's id. Find and organize event plans. What the visitor sees The visitor gets the same map, read-only, with no login needed: - The plan's name, Start and End, and location in the header. - Everything you placed: objects, areas, routes, and labels. - Details for anything they click, such as the Surface area of an area. Before they click, Details says Click an object, route, line or area on the map to inspect its dimensions and settings. They cannot change the saved plan. The fields in Details are grayed out, and there is no Auto-save or Save. Account in the top right lets them log in if they have an account of their own. Export is available without logging in. Viewers can download an event PDF and check or uncheck Legend for that download. This does not change the saved legend, its entries or the owner's export preference. Map pages need export areas with a paper size. Export an event plan. The link always shows the latest saved version. Wait for Auto-save: saved before you send it, and every later change reaches the visitor too. Who can open it Anyone with the link can view the plan. Treat it like a document you would email, not something to post publicly. There is no button to replace a link. If it spread too widely, email customer@traffic-chart.com. Municipal reviewers do not need the link. They work on the plan through review: Review for reviewers. What good looks like - Stewards open the link on their phone and find the first-aid post without calling you. - You shared the link once, and every later change reached them automatically. - The PDF only goes to people who asked for a file. If something blocks you Situation What to try The link could not be copied. Copy the address bar while the plan is open The visitor sees an old layout Save first, then ask them to refresh The visitor wants to edit Add them to the organization instead: Organizations and members Someone needs a printed copy Export an event plan Related articles - Find and organize event plans - Event plans handbook - Export an event plan - Share a plan and read-only view (traffic plans)

Event objects, areas, and routes

This page is the drawing lesson for an event plan: catalog objects, zones, routes, and map labels. Create the plan first. Then stay here while you fill the site. Event Objects catalog with Search objects and Request item (24h) on a painted site map When you need this Use it when the editor is already open and you need to place something on the map. Skip it if you only need to create the plan, export a PDF, or wait on municipal review. Those are Event plans handbook, Export an event plan, and Review for organizers. Wait until the map is ready. If you click too soon, Objects can toast Map is not ready yet. There is no Texts module in the right-hand strip. Labels go on the map with Add text. Comments is municipal review, not a drawing tab. Where drawing lives The right-hand strip has five modules when you are signed in: Objects, Areas, Lines & Routes, Legend, and Comments. Each drawing module has two tabs at the top of the panel: the catalog tab, then Details. Select something on the map, then open Details. If nothing is selected, Details says Select an object, object row, area, line or text to view its details. A selected object row opens Details with the heading Object row. A repeating run of the same object is not one-by-one clicks. Use Place objects along a line on the left stack: Place a row of event objects. Legend is the PDF key: Event plan legend. Export is a header button, not a module. Save and Auto-save sit in the header. Wait until Auto-save: saved (or a finished Save) before you close the tab. Add text is the Aa control on the left of the map. It is a map tool. It is not a sidebar tab. Layers on the left of the map lists what you already placed: Event Objects, Event Areas, Lines & Routes, Object rows, and Texts. From a row you can Zoom to, Lock item / Unlock item, and Show labels / Hide labels for that layer. Lock entire layer / Unlock entire layer locks every item in that group. An empty group says No items in this layer. A row with no name falls back to Object, Area, Line, Object row, or Text. If the plan is locked, Objects, Areas, and Lines & Routes stay disabled. The tooltip is This event plan is locked and cannot be edited. You can still open Comments. Objects Open Objects. This is the furniture and kit catalog: tents, toilets, generators, fencing, and the rest of the site kit. Search and categories The search field is Search objects.... It matches object names and codes. If nothing matches, you see No objects found. On Pro and organization accounts, the first group is Favorites: the objects you starred yourself. Favorite event objects. Collapse all / Expand all folds or opens every visible category. English category names: Category Typical use Furniture Tables, benches, and similar site kit Safety & Security Barriers, first aid, security posts Food & Drinks Bars, food stalls, water points Fencing Fence runs and gates Trailers & Units Cabins, trucks, production units Flags & Banners Flags, banners, and wayfinding boards Power Supply Generators, distribution, cabling points Sanitary Facilities Toilets, showers, wash units Waste Bins, skips, recycling Water & Cleaning Water tanks and cleaning points Entertainment Stages, screens, attractions Staff Crew and steward positions Mobility Bikes, buggies, accessible kit Other Types that do not sit in a named category Each tile shows the type name. If the catalog has a default size, the tile also shows it as meters by meters, for example 2m x 3m. Place an object 1. Click a type. The tile highlights and the cursor becomes a crosshair. Click the same type again to cancel. 2. Click the map once. The object drops at that point. 3. Select it. The on-map toolbar is Move, Rotate, Duplicate, Edit, Deselect, and Delete. Corner handles are Resize from top left, Resize from top right, Resize from bottom right, and Resize from bottom left. 4. Edit opens Details. If the object layer is not ready, the app toasts Map is not ready yet. Wait, then try again. Need a type that is not in the list? Use Request item (24h) at the bottom of Objects. That opens a request form. Describe the item. Keep drawing with the closest type if the event cannot wait. Need a fence run, a line of toilets, or another repeating type? Click Place objects along a line instead of placing each object. Place a row of event objects. Placed event objects are what in-app review uses to attach the plan to a municipality. Areas, lines, and text do not count. If Comments later says Place event objects to start a review, put at least one object on the real site. See Review for organizers. Object Details Control What it does Type Catalog name. Read-only. Attention points Extra notes for that type, each tagged Info , Warning , or Important . Label Crew tag. Placeholder Optional label... Tag button Enable label on map / Disable label on map . Same idea as Show label on map . Image-fit button Keep image aspect ratio ( Contain ) or Stretch image to object ( Stretch ). See below. Ruler button Enable measurements / Disable measurements . Color swatch Choose contain background color when aspect ratio is on. Width (m) Width on the ground. Disabled when the type is not scalable. Length (m) Length on the ground. Disabled when the type is not scalable. Rotation Degrees, 0–360. Delete Object Removes it from the map. Add to legend Adds this type to Legend (short label Legend ). Event plan legend . Image fit: Contain or Stretch Image fit only matters for types that have a picture. - Contain keeps the picture’s aspect ratio inside the object rectangle. Extra space uses Contain background. - Stretch fills the rectangle and can distort the picture. Turn Contain on first if you want a background color. If you click the color swatch while the object is in Stretch, a toast says Background colors work with aspect ratio mode. Turn on aspect ratio mode to choose a color. The image-fit button pulses so you can find it. With Contain on, the color menu includes Choose contain background color. For pictured types it also includes Use transparent background. Transparent fill forces Stretch. The toast is Transparent background uses stretch mode, so image aspect ratio was turned off. Areas Open Areas. Draw the site zones: camping, crowd, parking, tents, restricted ground, and generic patches. Shape Pick a Shape before you pick a type: Shape How you draw Polygon Click each corner. Finish the shape to close it. Rectangle Click and drag a box. Circle Click and drag a radius. Stay in Areas so Shape and Area Type stay together. Click the same Area Type again if you started the wrong one. Area Types Areas panel listing the area types you can draw Click a type to start drawing. Click the same type again to cancel. Type Description in the app Camping Camping / overnight area Crowd Area Public gathering zone Parking Vehicle parking area Tent / Pavilion Covered structure area Restricted Zone No-access / staff only area Generic Area General purpose zone Give public space and Restricted Zone a color difference the crew can see at a glance. Area Details Control What it does Area Type The type you picked. Read-only. Name Placeholder Area name... Show label on map Prints the name on the zone. Show surface area Area in square meters. Show overall size (L × W) Bounding length and width. Show side lengths Length of each edge. Show corner angles Angle at each vertex. Color Fill color. Opacity Slider from 10% to 100%. Width (m) / Length (m) Ground size when the shape supports it. Delete Area Removes the zone. Toggle tooltips match the action: Enable label on map, Enable measurements, Enable overall size, Enable side lengths, Enable corner angles, and the matching Disable … labels when the option is already on. Lines and routes Open Lines & Routes. Draw visitor paths, vehicle paths, emergency paths, and the site boundary. Already have a recorded walking or cycling route? Use Import GPX in the left map tools instead of redrawing it. Imported routes start as Pedestrian Route lines and remain editable. Import a GPX route into an event plan. Line Types Lines and Routes panel listing the route types you can draw Click a type, then click along the map. Click the same type again to cancel. Type Description in the app Boundary Boundary line of the event area Pedestrian Route Walking route for visitors Vehicle Route Route for vehicles Emergency Route Emergency access route Access Route Access route for visitors Emergency Exit Emergency exit route Barrier is not in this picker. Older plans can still have a Barrier line. If you select one, Details still shows Line Type Barrier. Draw new fence as Fencing objects, or as a Boundary line, not as a hidden barrier type. Keep Emergency Route and Emergency Exit visually distinct from visitor Pedestrian Route and Access Route. Placed lines The Lines & Routes panel is the picker. After you draw, the line stays on the map. That is your placed line. To find it again: 1. Open Layers. 2. Expand Lines & Routes. 3. Click the row. The app selects the line and opens Details. Or click the line on the map, then open Details. Line Details Control What it does Line Type The type you picked. Read-only. Name Placeholder Line name... Tag button Enable label on map / Disable label on map . Ruler button Enable measurements / Disable measurements . Color Stroke color. Style Solid , Dashed , or Dotted . Direction Back , None , or Fwd . Fwd and Back draw arrows along the path. None is a plain stroke. Delete Line Removes the path. Add text Add text lives on the left of the map, with the zoom and layer tools. The control is the Aa button. Title: Add text. It is not a sidebar module. Do not look for Texts next to Objects. 1. Click Add text. The cursor becomes a crosshair. 2. A toast says Click once on the map to place text. The text options stay available in the sidebar while you type. 3. Click once where the label should sit, then type. 4. Select the text. The on-map toolbar is Edit, Deselect, and Delete. Corner handles resize it (Resize from top left, and the other corners). Layers lists these labels under Texts. A row with no words falls back to Text. Meta can show Size: and the point size. Text Details Control What it does Text The words on the map. Font Size Slider and number field. Color Letter color. Rotation Degrees. Alignment Click to cycle Left , Center , Right . Weight Regular or Bold . Background None , Halo , or Box . Background color Fill behind Halo or Box . Delete Text Removes the label. Short labels survive export better than paragraphs. Put crew notes on objects with Label, and put wayfinding on Add text. What good looks like - Every important piece of kit is an Objects type on the real pitch, not only a colored zone. - Camping, Crowd Area, Parking, Tent / Pavilion, and Restricted Zone do not share one muddy color. - Emergency Route / Emergency Exit stay readable next to visitor routes. - Show label on map is on for anything crew must read without opening Details. - Contain is on for pictured objects that must keep their shape; Stretch is on only when you want the picture to fill the box. - At least one event object sits on the site if a municipality will review in the app. - Save or Auto-save: saved has finished. If something blocks you Situation What to try Map is not ready yet Wait until the map finishes loading, then place again. No objects found. Clear Search objects... , or use Request item (24h) . No Texts tab Expected. Use Add text on the map. This event plan is locked and cannot be edited. Review lock. See Review for organizers and I can’t open or edit a plan . Event plans says Not enabled for Personal. Event plans handbook Need a PDF Export an event plan Related articles - Event plans handbook - Place a row of event objects - Event plan legend - Export an event plan - Review for organizers - I can’t open or edit a plan

Place a row of event objects

Use Place objects along a line when you need a repeating run of the same event object: fencing, cones, toilets, or barriers along a corridor. It is the event-plan equivalent of traffic Bulk signs. One-by-one placement stays in Event objects, areas, and routes. Short object row on the park — individual objects visible; Place objects along a line is the last icon on the left stack, under Add text When you need this Use it for a measured row that follows a path. Skip it to drop a single tent or generator. Skip it on a Traffic Plan — that tool is Bulk signs. You need an organization workspace. Personal accounts still see the control, but it stays disabled. Who can use it The tooltip on a blocked tool is Pro feature and You need an organization account to place objects along a line. Switch to an organization workspace such as Acme Events if that is where the tool is enabled. Paying to unlock unlimited traffic signs on one plan (Paid) does not turn this on. Feature not available for my account. Place a row 1. Open the event plan and wait until the map is ready. Clicking too soon can toast Map is not ready yet. 2. Click Place objects along a line on the left map stack (under Add text). 3. The picker title is Place a row of objects. 4. Search with Search objects.... Most used is the short recommended list. All objects is the rest of the catalog. Empty search: No objects found. Your own Favorites sit at the top when your account has them: Favorite event objects. 5. Click a type. The picker closes. 6. Click along the map to draw the line. Double-click to finish, or use Continue line later if leftover length remains. 7. Objects fill the line using the current Measure spacing settings. Picker titled Place a row of objects The row is one item. Layers lists it under Object rows (fallback name Object row). It is not a stack of unrelated Event Objects. Object row Details Select the row on the map, or open Layers → Object rows and click it. Details shows the object count, line length and leftover distance, followed by Measure spacing, Dimensions per object, Row label and Appearance. If nothing is selected, Details says Select an object, object row, area, line or text to view its details. Measure spacing Choose how the distance between neighbouring objects is measured. The two-object illustration is a schematic example, not a preview of the whole drawn row. Mode Field Meaning Between edges Gap (m) Clear space between neighbouring objects. 0 means they touch. Between centers Distance between centers (m) Center-to-center distance. The hint also shows the resulting clear gap. The minimum depends on the object's size and rotation along the row. Type a distance, then press Enter or leave the field to apply it to the map. The illustration follows the value while you type; the row updates when you finish editing. Meter values display up to two decimal places. An invalid value shows Enter a value between the allowed minimum and maximum m and does not replace the last valid setting. Both modes start at the beginning of the line. Unused length remains at the end. The summary shows how many objects fit, the line length, and how many meters are left at the end. Use Continue line to extend it. Dimensions per object and appearance Dimensions per object sets Width (m) and Length (m) for each item, not the length of the row. Use Rotate 90° when the other side should follow the line; the object count and center-spacing minimum can change with that rotation. Use Row label for the run's name. Appearance holds the visual options supported by that object type. Change the type with Change object. That reopens the picker. Rotate 90° turns every object in the row. Break one object out Select a single object in the row when you need it off the line (a gate, a gap, a different size). - Break loose takes that object out of the row. It becomes a normal Event Objects item you can move on its own. - Keep in the row cancels a break that has not committed yet. You must select the row first. You cannot break an object loose while a different row is armed. Delete Delete row removes the whole row. Delete Object Row is the same action from Details. It does not delete unrelated objects you placed one by one. Continue the line Continue line pins to the leftover end. Draw further along the corridor, then finish. The row keeps the same type and spacing. If you start a new row instead, you get a second Object rows item. What good looks like - The tool was used from an organization workspace, not from Personal. - The row follows the real fence or corridor, with leftover length you can see. - Between edges at 0 for a touching fence; Between centers when you care about center spacing (toilets, bins). - Layers → Object rows lists the run. Individual kit still lives under Event Objects. - Auto-save: saved (or a finished Save) before you close the tab. If something blocks you Situation What to try Pro feature / You need an organization account to place objects along a line. Switch workspace to an organization. Feature not available for my account Placing objects along a line requires an organization account. The row was refused on save because the workspace is not an organization. Switch workspace and draw it again. Map is not ready yet Wait, then click the tool again No objects found. Clear Search objects... , or pick from All objects Need a type that is not in the list Request a missing item , then keep drawing with the closest type Want a PDF key of the row Add the type to Legend : Event plan legend Related articles - Event objects, areas, and routes - Event plans handbook - Event plan legend - Place bulk signs along a line (the same idea for traffic plans) - Feature not available for my account

Favorite event objects

Favorites is your own shortlist of event objects. Star the tents, toilets, and fences you use on every site, and they sit at the top of Objects and of the object-row picker. Objects catalog with the Favorites group at the top, holding the objects you starred When you need this Use it when every festival uses the same kit and you are tired of searching for it. Skip it for a one-off object. Search is quicker for that. Who has it Favorites come with Pro and organization accounts. On other accounts there is no star and no Favorites group. Feature not available for my account. Your list is personal. Colleagues in the same organization keep their own. It follows you to every event plan you open, and it is the same list that holds your favorite signs. Add an object 1. Place the object and select it on the map. 2. Details opens. Click the star on the object's image. Its tooltip reads Add to favorites followed by the object's name. The star fills in. Details for a selected event object with the filled star on its image The object now appears in Favorites, the first group in Objects. If saving fails, the star flips back and you see Could not save favorite. Please try again. Use your favorites In Objects. Favorites is the first group, marked with a star. Place a tile on the map like any other object. The group stays folded until you save your first favorite. After that it opens with the catalog. In an object row. Place a row of objects shows Favorites at the top of the picker, above the rest of the catalog. Click one to fill the row with it. Place a row of event objects. Place a row of objects picker with Favorites at the top While the list loads, the group says Loading favorites…. If it could not load, click Retry loading. With nothing starred yet: No favorites found. Select a sign or object and use the star on its image in Details. Remove an object You can do it from the map or from the list: - Select a placed copy and click the filled star in Details (Remove from favorites). - In Favorites, click Edit favorites (the sliders icon). Each tile gets an × (Remove from favorites). Click Done editing (the check) when you are finished. While you are editing, tiles in Favorites cannot be placed on the map. Removing a favorite never changes objects already on the map. What good looks like - Favorites holds the kit you place on nearly every site: your usual tent sizes, toilet units, and fencing. - Object rows start from Favorites, not from a search. - Kit you no longer hire is gone from the list. If something blocks you Situation What to try No star in Details , no Favorites group Your account does not include Favorites: Feature not available for my account Favorites looks empty It is folded. Click the Favorites header to open it Could not save favorite. Please try again. Try again. If it keeps failing: Contact support Retry loading stays Refresh the page Related articles - Event objects, areas, and routes - Place a row of event objects - Favorite signs - Feature not available for my account

Event plan legend

Legend is the key that can print with an event PDF: which tent, which route color, which zone. Edit it in the sidebar, then check Legend when you export. Legend sidebar — Title, Show quantities, Pedestrian Route, Vehicle Route, Camping, Crowd Area When you need this Use it when the PDF will be read by people who were not on the map with you: stewards, a municipality inbox, a printer. Skip it if a share link is enough. Traffic plans have their own Legend for lines and areas: Traffic plan legend. Open Legend The right-hand strip has five modules for a signed-in editor: 1. Objects 2. Areas 3. Lines & Routes 4. Legend 5. Comments Click Legend. The heading is Legend. The line under it is Edit the legend here, then include it when you export your plan. There is still no Texts tab. Map labels stay on Add text. Title and quantities Control What it does Title Printed heading. Placeholder Legend . Max 120 characters. Layout Automatic , One column , or Two columns . Automatic uses one column for up to ten entries and two columns above that. Show quantities Switch. When on, the PDF counts how many of each item you used. Empty legend If nothing is in the list yet, the panel says Your legend is empty. - If the plan already has kit: 3 plan items are available to add. (the count the app prints). Click Add item. - If the map is still blank: First add objects, lines, or areas to your plan. You cannot invent a legend row for a type you have not placed. Add items Add item (dialog title Add to legend) is Choose something that is already used in this plan. 1. Click Add item. 2. Filter with Search plan items…. Section chips: All, Objects, Lines and routes, Areas, Map data. 3. Pick a used type. Back to legend returns without adding. 4. Empty search: No matching plan items found. 5. If every used type is already listed: Everything in this plan is already in the legend. 6. Done closes the picker. You can also add from Details. Select an object, area, line, or object row, then Add to legend (short label Legend on tight chrome). Sections and order The list groups as: - Objects - Lines and routes - Areas - Map data (overlays such as hydrants that you turned on) Drag with Reorder legend entry. Rename a row with Legend label for that item. Remove with Remove plus the label from the legend. Choose items / Choose a section name appears when a section still has unused types. Include it on export 1. Click header Export. The panel is Event export sidebar. 2. Check Legend at the bottom of the sidebar (the same word as the module). 3. Draw at least one export area and choose a paper size. 4. Click Export PDF. While the file builds, Export status can show Creating legend pages after the map pages. Leave the tab open until PDF downloaded. Uncheck Legend if this PDF should be map-only. The sidebar list you edited is kept on the plan either way. Read-only viewers cannot edit the legend. Locked plans cannot change it: This event plan is locked and cannot be edited. Exporting the saved legend as a viewer Visitors on a share link and viewers of locked plans can use Export and check Legend for their own PDF, even when it was off in the saved plan. They cannot edit the legend's entries or settings. The checkbox affects the download only and does not save a change to the owner's plan. Export an event plan. What good looks like - Title matches the event, for example Legend. - Every color or object that matters on paper is in the list. - Show quantities is on when counts help (toilets, bins), off when they distract. - Legend is checked on the export you will send. - You opened the PDF and the key matches the map. If something blocks you Situation What to try Your legend is empty and First add objects, lines, or areas to your plan. Place kit first: Event objects, areas, and routes Everything in this plan is already in the legend. You are done adding. Reorder or rename instead No Legend checkbox on export Open Export in the header, not a sidebar drawing module PDF has no key Check Legend , export again, wait for Creating legend pages Need the rest of export Export an event plan Related articles - Event plans handbook - Event objects, areas, and routes - Place a row of event objects - Export an event plan

Event map layers and hydrants

The left side of an event editor is map context: basemap, Dutch overlays, your placed kit, and a ruler. Your Objects, Areas, Lines & Routes, and Add text remain the plan of record. Layers do not add event kit to the catalog. Melvin and the data layers currently exist only for plans in the Netherlands, and GRB only for Belgium. On a United States event plan you use the basemap, Layers and the ruler here. Use this when you need aerials, existing street signs, hydrants on a Dutch field, or a lock on a layer you already drew. Skip it to create the plan or to export a PDF. Create first: Event plans handbook. Drawing lesson: Event objects, areas, and routes. Do not walk the full Dutch Configure BGT objects list here. That catalog is the traffic-plan article Map layers and Melvin. An event map keeps the hydrant shortcut. Event plan editor with a painted map, Objects catalog, and Request item (24h) When you need this Use it on a Dutch festival field when fire cover or existing street signs matter, or when Layers is the fastest way to jump to a toilet block you already placed. Skip it if the map is still white. Wait out Opening Map Environment.... If it never finishes: Map will not load or stays blank. Dutch event plans have MELVIN in the header. It shows roadwork context for the event dates; it does not place event objects or routes. Left tools (edit mode) Wait until the map is ready. Clicking too soon can toast Map is not ready yet. From the top of the left stack: - Select map (world-map icon). If a style has no title, the fallback is Map. - Layers — your placed event content. - Zoom in / Zoom out. - Measurement tool — same ruler as traffic plans. - Search address. - Add text — the Aa control. Not a sidebar tab. - Import GPX — brings a recorded route into Lines & Routes. Import a GPX route into an event plan. - Review tools — only for the assigned Traffic expert on an open session. Not a drawing tool. If the plan is locked, drawing stays off: This event plan is locked and cannot be edited. You can still pan, zoom, and read Comments. Select map 1. Click Select map. 2. Pick a basemap. Common styles: Cartographic, Hybrid, Light Gray. Untitled styles show Map. 3. Wait until the tiles finish. Switching can take a moment. Basemap choice is on-screen context and usually the look of the PDF. Prefer a clear style before Export an event plan. Belgian event maps can also list GRB (Flanders) as a Flanders reference basemap. Dutch-only checkboxes stay hidden when the map is not a Netherlands plan. Dutch overlays (Netherlands only) These checkboxes sit under the styles. They appear when the event map is in the Netherlands. NDW Signs Existing street signs from the national database. Not your event kit. Not a tile from Objects. Check NDW Signs to see what is already on the poles around the site. Zoom in if the layer looks empty. Turn it off before export if the extra symbols crowd the PDF. NDW signs do not become Objects. They do not count as review objects. They do not go on an event materials list (event export has no traffic materials list). Fire hydrants (BGT) The event hydrant shortcut. Check Fire hydrants (BGT) when you need hydrant positions for access, parking, or a steward brief. Zoomed out, the hint is Zoom in further to display fire hydrants. Zoom until the hint goes away. Empty at a far scale is expected. This is not a fire-safety certificate. This is not the full BGT type list. Cabinets, manholes, cameras, and the rest live on traffic plans under BGT objects / Configure BGT objects. Do not walk that configurator here. If you need those types, open a Traffic Plan for the same Utrecht streets: Map layers and Melvin. TopoRD (Netherlands only) A topographic overlay. Check TopoRD (Netherlands only) when you want extra Dutch terrain context. If the map center is not in the Netherlands, the hint is Only available when the map center is in the Netherlands. Pan to the real site. The overlay will not invent Dutch topography over a foreign venue. Layers (your content) Click Layers. The panel title is Layers. Sections: - Event Objects - Event Areas - Lines & Routes - Object rows - Texts A row with no name falls back to Object, Area, Line, Object row, or Text. Empty section: No items in this layer. Repeating runs created with Place objects along a line live under Object rows, not under Event Objects. Place a row of event objects. Event objects panel From a section header: Control Does Show labels / Hide labels Crew tags for that whole section ( Texts has no label toggle) Lock entire layer / Unlock entire layer Locks or unlocks every item in that section From a row: Control Does Zoom to Jumps the map to that item and opens Details Lock item / Unlock item Locks one object, area, line, or text A locked item will not drag. Unlock it before you nudge a generator 2 m. Layers lists what you already placed. It does not place new kit. Place from Objects, Areas, Lines & Routes, or Add text. Event map with content Drawing and measuring (still on this map) Measurement tool is the same control as on a traffic plan. Open it for Measure line or Measure area. Clear measurement wipes the ruler. Total is the running length or area. Measurements are a check. They are not an export page. Drawing on an event map: - Areas: Draw area (polygon), Draw area (rectangle), Draw area (circle) — in the live editor you start from Areas and pick Shape Polygon, Rectangle, or Circle, then an Area Type. - Lines: Draw line — pick a type in Lines & Routes (Boundary, Pedestrian Route, Vehicle Route, Emergency Route, Access Route, Emergency Exit). - Labels: Add text on the left. - Direction on a line: Direction: backwards, No direction, Direction: forwards. On Details the buttons read Back, None, Fwd. Full field, color, and size lesson: Event objects, areas, and routes. Placed Event Objects are what in-app review uses to attach a municipality. Areas, lines, and text do not count. If Comments says Place event objects to start a review, put at least one object on the real site. Melvin on Dutch event plans 1. Set both Start and End, including date and time, and make sure the end is after the start. 2. Pan to the Dutch location you need to check. 3. Click MELVIN OFF in the header to turn it ON. Incomplete dates leave the button disabled with Fill in a date to use this option. 4. Treat roadwork as context for access and approach routes. Draw your own event routes and objects separately. Melvin is only shown on Netherlands plans. The button is enabled in edit mode with a valid date range. An empty overlay can mean there are no roadwork for that place and date range. Melvin or map layers not showing. Export still needs an export area Select map and Layers do not create a PDF. Export is a header button. You still draw an export area, then choose paper size. Empty export sidebar: Draw an export area, then choose the paper size for the PDF page. Steps: Export an event plan. Hydrants and NDW Signs will print if they are on when you capture the page. Turn off overlays you do not want on paper. What good looks like You waited for the map. Select map is a readable basemap. On a Dutch Utrecht field, Fire hydrants (BGT) is on only after you zoomed in far enough. NDW Signs is off if it crowded the drawing. Layers lists every generator and route, with Lock item on kit that must not drift. Add text is wayfinding, not a review comment. You drew an export area before you needed a PDF. If something blocks you Situation What to try Map is not ready yet Wait, then retry. Map will not load or stays blank Zoom in further to display fire hydrants. Zoom in. Do not assume the layer is broken Only available when the map center is in the Netherlands. Pan TopoRD (Netherlands only) to a Dutch center No NDW Signs / hydrants / TopoRD The map is not a Netherlands event. Expected No items in this layer. You have not placed that type yet. Open Objects / Areas / Lines & Routes / Add text This event plan is locked and cannot be edited. Review lock. You can still use Select map to look No MELVIN control Check the plan country. It is only shown on Netherlands plans. Incomplete dates or export mode disable it. PDF has no map You never drew an export area. Export an event plan Related articles - Event plans handbook - Event objects, areas, and routes - Map layers and Melvin - Export an event plan - Map will not load or stays blank

Export an event plan

Download an event plan as a PDF. Event export is its own flow. It does not create traffic-plan export maps, materials lists, or post orders. When you need this Use Export when someone needs a file: a municipality inbox, a printer, or an attachment. You do not need a PDF if a browser view is enough. From Plans → Event plans, use Copy link for a read-only URL. Road-sign PDFs, XL maps, and materials lists come from a Traffic Plan. See Export and print traffic plans. Export is a header button, not a sidebar tab. It is also available to visitors on a shared event plan without logging in. Editing the plan and its saved legend still requires editing rights. Open Event export sidebar 1. Open the event plan. 2. Wait until the map is ready. 3. Click Export in the header. The panel that opens is Event export sidebar. The heading inside is Export. Event export sidebar 4. Close it later with Close export sidebar (the X). That returns you to the editor. While this sidebar is open, the editor header hides and Export on the header stays disabled. Work in the sidebar. Every control in the sidebar Until you draw a rectangle, the panel says Draw an export area, then choose the paper size for the PDF page. Export PDF stays disabled until at least one area has a paper size. Control What it does Export Sidebar heading. Same word as the header button. Close export sidebar Leaves export mode. Empty copy Draw an export area, then choose the paper size for the PDF page. Export 1 , Export 2 , … One row per rectangle. A PDF badge sits next to the name. The line under the name is paper size and orientation, for example A4 - landscape . Paper-size list Choose the page size for the selected rectangle. Change orientation Switches portrait and landscape. Remove export area Deletes that rectangle. Export status Appears while a file is building. The line under the heading is the current stage. Legend Checkbox. When checked, the PDF appends legend pages from the Legend sidebar. Event plan legend . Add area Starts another rectangle on the map. Export PDF Builds and downloads the file. Disabled until an area has a paper size, and while a run is in progress. Export a PDF 1. Click Add area, or draw the first rectangle on the map. 2. Select the area in the list (Export 1, Export 2, and so on). 3. Choose a paper size. Use Change orientation if the page should be the other way. Use Remove export area if that page is wrong. 4. Frame the rectangle around the objects and routes that must appear on paper. Zoom so labels stay readable at that page size. 5. Click Export PDF. 6. Stay on the page. Export status walks through the stages below. 7. Wait for the download. A success toast says PDF exported successfully. Export status ends on PDF downloaded. If something fails, the toast is Export failed. See Export fails or is blank. Export PDF can save the plan first when you are allowed to edit. Do not close the tab mid-run. Export status stages The status line uses these English labels, in the order the app usually shows them: Stage When you see it Preparing export Export PDF has started. Creating PDF page The PDF document is opening (also the fallback if a stage has no other label). Preparing PDF page Capture of that page has started. Creating export map A hidden export map is created. Copying selected basemap The basemap you were viewing is copied. Copying map layers Other map layers are copied. Opening export map The export view is opening. Positioning export map The view jumps to the rectangle. Loading selected map Tiles and the basemap settle. Drawing event plan Event objects, areas, lines, and text are drawn. Loading event plan layers Those layers finish loading. Finalizing map render The view waits until drawing is idle. Capturing map image A screenshot of the rectangle is taken. Map image captured The screenshot is ready. Drawing PDF header The page header is written. Adding map to PDF The screenshot is placed on the page. Drawing PDF footer Footer lines are written. Creating legend pages Only if Legend is checked. The key pages are added after the map pages. Saving PDF The file is written. PDF downloaded The browser has the file. You will not always notice every line. They can pass quickly on a small plan. On a slow network they linger. Keep the window open until PDF downloaded and the success toast. Several pages Each export area is one PDF page. Click Add area for another page: a detail of the entrance, then a wider site overview. The list only shows Export 1, Export 2, plus paper size and orientation. Name them in your head by what you framed. Remove a page you no longer need with Remove export area. What the PDF contains Example event plan PDF page The file title is Event Plan Export. Each page is a snapshot of the map inside that rectangle, at the paper size you chose. The footer includes: - Author: the plan owner’s name - Format: the paper size, for example A4 - Made with: the Traffic Chart site - VIEW ONLINE — opens the live plan in a browser If Legend is checked, extra pages after the maps are the key you edited in Legend (Title, optional Show quantities). Uncheck Legend for map-only. It does not add a materials list or post orders. Those exist only on traffic-plan export. Open the PDF before you send it. Check that labels are not clipped and that emergency routes are still visible. Export from a shared or locked plan Open Export and choose whether to include Legend in this download. A read-only or locked-plan viewer's checkbox choice is temporary: it does not change the saved legend or trigger a save of the plan. Map pages still need an export area with a paper size. Use Add area and choose the size and orientation for your download, even if the owner has not saved an export layout. These export-area changes are temporary for a read-only viewer. Legend inclusion does not make an empty map export valid. Viewers cannot edit the legend's labels, title, layout or quantities. Share link vs PDF You need Do this Someone to view the live map Copy link from Plans , or copy the plan URL A file for email, print, or an upload form Export → Export PDF Official road signs on public roads Export from a Traffic Plan A share link is read-only. It is not a municipal review session. If your municipality reviews inside Traffic Chart, see Review for organizers. What good looks like - Every page has a drawn export area and a paper size. - The rectangle covers the content you care about, with a little margin. - You stayed on the tab until PDF downloaded and PDF exported successfully. - You opened the PDF and can read labels at the size you picked. - VIEW ONLINE in the footer still opens the plan. If something blocks you Situation What to try Empty sidebar, Export PDF grayed out Draw an export area first. The empty line is Draw an export area, then choose the paper size for the PDF page. Download never starts Stay on the tab; allow downloads; retry PDF is blank or clipped Enlarge the export area; hide dense optional layers; export again Browser warning or failed toast ( Export failed ) Export fails or is blank You wanted signs / materials You are in an event plan — use Export and print traffic plans Prefer a current desktop Chrome, Edge, or Firefox. A phone is a poor export device. Related articles - Event plans handbook - Event objects, areas, and routes - Event map layers - Export fails or is blank - Export and print traffic plans - Review for organizers

Import a GPX route into an event plan

Import a .gpx file to bring a recorded walking or cycling route into your event plan, then edit it like another route. Use this when you already have a route from a GPS device or mapping app. For a short route without a file, draw it under Lines & Routes instead: Event objects, areas, and routes. Import the file 1. Open an event plan you can edit and wait for the map to finish loading. 2. Click Import GPX in the left map tools. 3. Select a .gpx file from your computer. 4. Wait for Successfully imported GPX file. The map moves to the imported route. 5. Select the route on the map or in Layers. It starts as a Pedestrian Route, using the route name in the file or the filename when no route name is present. 6. Use Details to check the name, color, line style and direction. Save, or wait for Auto-save: saved. The file can contain routes or tracks. Separate track segments retain their gaps; the import does not draw a line across a missing segment. A file containing only waypoint markers has no route to import. Importing again adds another set of routes. It does not replace the previous import. Remove an unwanted duplicate from the plan before saving. Include the route in a PDF Frame the route inside an export area and export the event plan. Add the route to Legend when readers need a key, and check Legend in the export sidebar. Event plan legend and Export an event plan. An imported route is a drawing. It does not place event objects, count as an object for municipal review routing, or add live roadwork information. For Dutch roadwork context, use MELVIN: Event map layers. What good looks like - The route follows the expected streets or paths, with gaps where the recorded track has separate segments. - Its name, color and arrows explain how visitors or cyclists should use it. - The saved plan and downloaded PDF show the route inside the intended site layout. If something blocks you Situation What to try Failed to import GPX file Check that the file contains a route or track with at least two valid coordinates. Try a simpler export from your mapping app, or draw the route manually. Import GPX is missing Open a plan you can edit. Import is hidden in read-only views and while exporting. Route is missing from the PDF Frame it inside an export area and export again. Route appears twice Import adds routes; delete the duplicate rather than importing again. Related articles - Event objects, areas, and routes - Event map layers - Event plan legend - Export an event plan