**Legend** is the key that can print with an event PDF: which tent, which route colour, which zone. Edit it in the sidebar, then tick **Legend** when you export.

![Legend sidebar — Title, Show quantities, Pedestrian Route, Vehicle Route, Camping, Crowd Area](https://hel1.your-objectstorage.com/traffic-chart-tutorials/helpcenter/en/event-plans/14-legend-panel.png)

## When you need this

Use it when the PDF will be read by people who were not on the map with you: stewards, a municipality inbox, a printer.

Skip it if a share link is enough. Skip it on a **Traffic Plan**. Traffic export uses **Map information** and materials lists, not this sidebar.

## Open **Legend**

The right-hand strip has five modules for a signed-in editor:

1. **Objects**
2. **Areas**
3. **Lines & Routes**
4. **Legend**
5. **Comments**

Click **Legend**. The heading is **Legend**. The line under it is **Edit the legend here, then include it when you export your plan.**

There is still no **Texts** tab. Map labels stay on **Add text**.

## Title and quantities

| Control | What it does |
|---------|----------------|
| **Title** | Printed heading. Placeholder **Legend**. Max 120 characters. |
| **Show quantities** | Switch. When on, the PDF counts how many of each item you used. |

## Empty legend

If nothing is in the list yet, the panel says **Your legend is empty**.

- If the plan already has kit: **3 plan items are available to add.** (the count the app prints). Click **Add item**.
- If the map is still blank: **First add objects, lines, or areas to your plan.**

You cannot invent a legend row for a type you have not placed.

## Add items

**Add item** (dialog title **Add to legend**) is **Choose something that is already used in this plan.**

1. Click **Add item**.
2. Filter with **Search plan items…**. Section chips: **All**, **Objects**, **Lines and routes**, **Areas**, **Map data**.
3. Pick a used type. **Back to legend** returns without adding.
4. Empty search: **No matching plan items found.**
5. If every used type is already listed: **Everything in this plan is already in the legend.**
6. **Done** closes the picker.

You can also add from **Details**. Select an object, area, line, or object row, then **Add to legend** (short label **Legend** on tight chrome).

## Sections and order

The list groups as:

- **Objects**
- **Lines and routes**
- **Areas**
- **Map data** (overlays such as hydrants that you turned on)

Drag with **Reorder legend entry**. Rename a row with **Legend label for** that item. Remove with **Remove** plus the label **from the legend**.

**Choose items** / **Choose** a section name appears when a section still has unused types.

## Include it on export

1. Click header **Export**. The panel is **Event export sidebar**.
2. Tick **Legend** at the bottom of the sidebar (the same word as the module).
3. Draw at least one export area and choose a paper size.
4. Click **Export PDF**.

While the file builds, **Export status** can show **Creating legend pages** after the map pages. Leave the tab open until **PDF downloaded**.

Untick **Legend** if this PDF should be map-only. The sidebar list you edited is kept on the plan either way.

Read-only viewers cannot edit the legend. Locked plans cannot change it: **This event plan is locked and cannot be edited.**

## What good looks like

- **Title** matches the event, for example **Legend**.
- Every colour or object that matters on paper is in the list.
- **Show quantities** is on when counts help (toilets, bins), off when they distract.
- **Legend** is ticked on the export you will send.
- You opened the PDF and the key matches the map.

## If something blocks you

| Situation | What to try |
|-----------|-------------|
| **Your legend is empty** and **First add objects, lines, or areas to your plan.** | Place kit first: [Event objects, areas, and routes](/hc/test/articles/event-objects-areas-and-routes) |
| **Everything in this plan is already in the legend.** | You are done adding. Reorder or rename instead |
| No **Legend** tick on export | Open **Export** in the header, not a sidebar drawing module |
| PDF has no key | Tick **Legend**, export again, wait for **Creating legend pages** |
| Need the rest of export | [Export an event plan](/hc/test/articles/export-event-plan) |

## Related articles

- [Event plans handbook](/hc/test/articles/event-plans-handbook)
- [Event objects, areas, and routes](/hc/test/articles/event-objects-areas-and-routes)
- [Place a row of event objects](/hc/test/articles/event-object-rows)
- [Export an event plan](/hc/test/articles/export-event-plan)