The event plans library is where every event plan in your workspace lives. Use it to find a plan, keep plans in folders, copy a plan for next year, and share a link.

![The event plans library with a folder and event plans, the search field, and New folder](https://hel1.your-objectstorage.com/traffic-chart-tutorials/helpcenter/en/event-plans/22-library.png)

## When you need this

Use it when you have more than a handful of events, or when several people in an organization work on the same plans. Skip it while you only have one plan open. The editor is enough for that.

## Open the library

Open **Plans**, then the **Event plans** tab. Each workspace has its own library, so check **Switch workspace** first: **Personal** is your own, an organization workspace is shared with everyone in it.

If the tab says **Not enabled for Personal.** (or the organization name), event plans are not switched on for that workspace: [Workspace unavailable or not enabled](/hc/test/articles/workspace-unavailable).

While it loads: **Loading event plans…**. If it fails: **The event plan library could not be loaded.** Refresh the page.

## Find a plan

Type in **Search** (**Search event plans or folders**). Matches from every folder appear under **Search results**. Nothing found: **No event plans or folders match your search.**

The table columns are **Name**, **Updated**, **Event Date**, and **Actions**. Click **Open** on a row to open the plan in the editor.

An empty folder says **No event plans or folders here yet.** A brand-new library says **No event plans yet. Create your first one!** Start one with **New Event Plan**: [Event plans handbook](/hc/test/articles/event-plans-handbook).

## The plan menu

Next to **Open**, each row has a menu (**Actions for** the plan name):

![Actions menu on an event plan row: Copy link, Move to folder, Duplicate, Move to organization, Delete](https://hel1.your-objectstorage.com/traffic-chart-tutorials/helpcenter/en/event-plans/23-library-row-menu.png)

| Action | What it does |
|--------|--------------|
| **Copy link** | Copies the plan's link: **Link copied**. How the link behaves: [Share an event plan](/hc/test/articles/share-event-plan) |
| **Move to folder** | Opens **Move event plan**: **Choose a folder for** the plan, then **Move**. Success: **Event plan moved** |
| **Duplicate** | Makes a full copy in the same place: **Event plan duplicated**. Use it to start next year's edition from this one |
| **Move to organization** | Personal library only, and only if you belong to an organization: moves the plan into that organization's workspace. [Move, copy, and assign an editor](/hc/test/articles/move-copy-and-assign-editor) |
| **Delete** | Asks **Are you sure you want to delete this event plan?** Success: **Event plan deleted**. This is permanent |

If an action fails, the toast says so: **Failed to duplicate event plan**, **Failed to delete event plan**, **The event plan could not be moved.**, or **The link could not be copied.**

## Folders

The trail at the top starts at **All**, then **Folders** in a Personal library or **Shared folders** in an organization, which everyone in the workspace sees. Plans that are not in a folder sit under **No folder**.

**Create a folder**

1. Click **New folder**.
2. In **Create folder**, type a **Folder name**, for example **Summer festivals**.
3. Pick its **Location** if it belongs inside another folder, then **Save**. Success: **Folder created**.

**Work with a folder.** Open a folder by clicking it. The trail at the top (**Event plan folders**) shows where you are, and **Go up one level** takes you back. The folder's own menu has:

- **Rename**: opens **Rename folder**. Success: **Folder renamed**.
- **Move folder**: opens **Move folder**, for example **Choose a new location for "Summer festivals".** Success: **Folder moved**.
- Delete: asks, for example, **Delete "Summer festivals"? A folder must be empty before it can be deleted.** Success: **Folder deleted**.

A folder that still holds plans cannot be deleted: **The folder could not be deleted. Move its contents first.** If saving a folder fails: **The folder could not be saved.**

## Move a plan between workspaces

Moving a plan from **Personal** into an organization, or copying it there, works the same way as for traffic plans: [Move, copy, and assign an editor](/hc/test/articles/move-copy-and-assign-editor). A plan under municipal review cannot move out of **Personal**, but **Copy** still works.

## What good looks like

- One folder per recurring event or per client, for example **Summer festivals**.
- Plan names say the event and the year, so search finds them.
- Last year's plan is duplicated, not edited, when the next edition starts.

## If something blocks you

| Situation | What to try |
|-----------|-------------|
| No **Event plans** tab, or **Not enabled for Personal.** | [Workspace unavailable or not enabled](/hc/test/articles/workspace-unavailable) |
| A plan is missing | Check the workspace in **Switch workspace**, then search: [My plan does not appear in the list](/hc/test/articles/plan-not-in-list) |
| **The folder could not be deleted. Move its contents first.** | Move or delete the plans inside, then delete the folder |
| **The event plan library could not be loaded.** | Refresh. If it keeps failing: [Contact support](/hc/test/articles/contact-support) |

## Related articles

- [Event plans handbook](/hc/test/articles/event-plans-handbook)
- [Share an event plan](/hc/test/articles/share-event-plan)
- [Folders, search, and the plans library](/hc/test/articles/folders-and-the-library)
- [Move, copy, and assign an editor](/hc/test/articles/move-copy-and-assign-editor)