**Legend** is the key that can print with an event PDF: which tent, which route colour, which zone. Edit it in the sidebar, then tick **Legend** when you export.

![Legend sidebar — Title, Show quantities, Pedestrian Route, Vehicle Route, Camping, Crowd Area](https://hel1.your-objectstorage.com/traffic-chart-tutorials/helpcenter/en/event-plans/14-legend-panel.png)

## When you need this

Use it when the PDF will be read by people who were not on the map with you: stewards, a municipality inbox, a printer.

Skip it if a share link is enough. Traffic plans have their own **Legend** for lines and areas: [Traffic plan legend](/hc/test/articles/traffic-plan-legend).

## Open **Legend**

The right-hand strip has five modules for a signed-in editor:

1. **Objects**
2. **Areas**
3. **Lines & Routes**
4. **Legend**
5. **Comments**

Click **Legend**. The heading is **Legend**. The line under it is **Edit the legend here, then include it when you export your plan.**

There is still no **Texts** tab. Map labels stay on **Add text**.

## Title and quantities

| Control | What it does |
|---------|----------------|
| **Title** | Printed heading. Placeholder **Legend**. Max 120 characters. |
| **Layout** | **Automatic**, **One column**, or **Two columns**. **Automatic** uses one column for up to ten entries and two columns above that. |
| **Show quantities** | Switch. When on, the PDF counts how many of each item you used. |

## Empty legend

If nothing is in the list yet, the panel says **Your legend is empty**.

- If the plan already has kit: **3 plan items are available to add.** (the count the app prints). Click **Add item**.
- If the map is still blank: **First add objects, lines, or areas to your plan.**

You cannot invent a legend row for a type you have not placed.

## Add items

**Add item** (dialog title **Add to legend**) is **Choose something that is already used in this plan.**

1. Click **Add item**.
2. Filter with **Search plan items…**. Section chips: **All**, **Objects**, **Lines and routes**, **Areas**, **Map data**.
3. Pick a used type. **Back to legend** returns without adding.
4. Empty search: **No matching plan items found.**
5. If every used type is already listed: **Everything in this plan is already in the legend.**
6. **Done** closes the picker.

You can also add from **Details**. Select an object, area, line, or object row, then **Add to legend** (short label **Legend** on tight chrome).

## Sections and order

The list groups as:

- **Objects**
- **Lines and routes**
- **Areas**
- **Map data** (overlays such as hydrants that you turned on)

Drag with **Reorder legend entry**. Rename a row with **Legend label for** that item. Remove with **Remove** plus the label **from the legend**.

**Choose items** / **Choose** a section name appears when a section still has unused types.

## Include it on export

1. Click header **Export**. The panel is **Event export sidebar**.
2. Tick **Legend** at the bottom of the sidebar (the same word as the module).
3. Draw at least one export area and choose a paper size.
4. Click **Export PDF**.

While the file builds, **Export status** can show **Creating legend pages** after the map pages. Leave the tab open until **PDF downloaded**.

Untick **Legend** if this PDF should be map-only. The sidebar list you edited is kept on the plan either way.

Read-only viewers cannot edit the legend. Locked plans cannot change it: **This event plan is locked and cannot be edited.**

## Exporting the saved legend as a viewer

Visitors on a share link and viewers of locked plans can use **Export** and tick **Legend** for their own PDF, even when it was off in the saved plan. They cannot edit the legend's entries or settings. The checkbox affects the download only and does not save a change to the owner's plan. [Export an event plan](/hc/test/articles/export-event-plan).

## What good looks like

- **Title** matches the event, for example **Legend**.
- Every colour or object that matters on paper is in the list.
- **Show quantities** is on when counts help (toilets, bins), off when they distract.
- **Legend** is ticked on the export you will send.
- You opened the PDF and the key matches the map.

## If something blocks you

| Situation | What to try |
|-----------|-------------|
| **Your legend is empty** and **First add objects, lines, or areas to your plan.** | Place kit first: [Event objects, areas, and routes](/hc/test/articles/event-objects-areas-and-routes) |
| **Everything in this plan is already in the legend.** | You are done adding. Reorder or rename instead |
| No **Legend** tick on export | Open **Export** in the header, not a sidebar drawing module |
| PDF has no key | Tick **Legend**, export again, wait for **Creating legend pages** |
| Need the rest of export | [Export an event plan](/hc/test/articles/export-event-plan) |

## Related articles

- [Event plans handbook](/hc/test/articles/event-plans-handbook)
- [Event objects, areas, and routes](/hc/test/articles/event-objects-areas-and-routes)
- [Place a row of event objects](/hc/test/articles/event-object-rows)
- [Export an event plan](/hc/test/articles/export-event-plan)