Turn your event drawing and event details into a draft safety plan, then review it before you share it.

## Before you start

Use this guide when your event editor shows **Safety plan**. The module is a pilot and is not available on every account. You need access to the event plan and permission to edit it. A guest or colleague with only read access cannot create the document. The module itself does not require a paid organization package.

Start with a drawing containing the objects, public areas and routes you intend to use. The module reads that drawing; it does not change it. You can still prepare the safety document when your drawing is locked for municipal review, provided you remain its authorized editor.

The current document template is Dutch, including when the interface is English. Do not assume that changing your account language translates the document.

## Open the questionnaire

1. Open your event plan and wait for the map to finish loading.
2. Choose **Safety plan** in the right-hand strip.
3. Complete **Organiser**, then use **Next** to move through the steps. Use **Back** or the eight-step progress strip to return to an earlier step.

![Safety plan questionnaire beside a fictional festival drawing](https://hel1.your-objectstorage.com/traffic-chart-tutorials/helpcenter/en_US/release-2026-10-24/05-safety-plan.png)

| Step | What to check or enter |
|---|---|
| **Organiser** | Organization, author and contact details |
| **Event** | Description, audience and visitor numbers |
| **Programme** | Programme summary and individual programme items |
| **Emergency organisation** | Contacts, roles, communication and emergency arrangements |
| **Medical care** | Care provider, staffing, equipment and ambulance arrangements |
| **Security and catering** | Security staffing, catering and sanitation details |
| **Surroundings, shelter and weather** | Neighbours, traffic, shelter, weather and announcements |
| **Checks** | Drawing facts, missing measurements and guideline checks |

Use the add/remove controls on repeating rows for extra contacts or programme items. Read each field's help and validation message. Correct invalid input before moving on or generating a document.

## Save your answers

Answers save automatically. Wait for **Saved** before leaving. A network or save error needs attention: keep the panel open and follow its message. Work in one tab to reduce conflicts.

If another tab or colleague changed the answers, choose **Load latest version** to take the stored answers, or **Keep my version** to keep your version. Compare the answers before choosing. See [Safety plan problems](/hc/knowledge/articles/safety-plan-problems-us).

## Check the drawing and create a draft

1. Open **Checks** and read the missing information and shortages, not just the green total.
2. Use an action such as **Place toilets** or **Enter measurements and details** to address a point. Return to the checks after changing the drawing.
3. Save your drawing and answers. Choose **Create draft** under **Your document**.
4. Wait while the request is **Queued** or **Processing**. You can close the panel and return later; closing it does not stop the request.
5. When the document is ready, choose **Download Word**. **Download PDF** appears only when PDF output is available for that version.

Open answers are marked as incomplete in the draft. A document can be created with open answers, but it is not ready for submission until you have reviewed and completed it. Guideline checks are not legal approval. The organizer remains responsible for the contents and event safety. [Understand the checks](/hc/knowledge/articles/safety-plan-checks-us).

## Versions and changes

The panel shows **Latest version** and its date. If your drawing or answers have changed, it marks the document **Outdated**. Choose **Create new version** after saving; downloading an older version does not update it.

Use the version-history control to inspect earlier completed documents. While a new version is being created, a previous download can remain available. Check the version date before sharing it.

The safety document and the event drawing are separate deliverables. Export and share the current drawing too when the recipient needs the map. [Export an event plan](/hc/knowledge/articles/export-event-plan-us).

## What good looks like

Your answers and drawing are saved. You have reviewed missing information, shortages and the actual Word or PDF file. The version date matches the work you intend to submit. Any required drawing is shared separately.

## Related articles

- [Understand safety plan checks](/hc/knowledge/articles/safety-plan-checks-us)
- [Safety plan problems](/hc/knowledge/articles/safety-plan-problems-us)
- [Event objects, areas, and routes](/hc/knowledge/articles/event-objects-areas-and-routes-us)
- [Export an event plan](/hc/knowledge/articles/export-event-plan-us)